{"id":190407,"date":"2025-04-18T07:14:15","date_gmt":"2025-04-18T07:14:15","guid":{"rendered":"https:\/\/peraltafinancing.com\/accounting\/how-tcs-guernsey-reduced-ap-tasks-from-3-days-to-10-minutes\/"},"modified":"2025-04-18T07:14:15","modified_gmt":"2025-04-18T07:14:15","slug":"how-tcs-guernsey-reduced-ap-tasks-from-3-days-to-10-minutes","status":"publish","type":"post","link":"https:\/\/fivemor.com\/?p=190407","title":{"rendered":"How TCS Guernsey Reduced AP Tasks From 3 Days to 10 Minutes"},"content":{"rendered":"<p> <br \/>\n<\/p>\n<div>\n<p>Founded in 2019, TCS Guernsey supports local businesses with outsourced bookkeeping and payroll services. Understanding that business owners didn\u2019t start their companies to manage paperwork and reconcile accounts, TCS Guernsey removes the stress of bookkeeping and takes on these time-consuming tasks, allowing their clients to focus on growing their business.<\/p>\n<p>As one of just a few bookkeeping companies on the island, they take pride in supporting small, local businesses. With a team of 6, including Director Tim Chilestone and Operations Manager Millie Goubert, they manage every aspect of their clients\u2019 bookkeeping. Each client uses different accounting software, including Xero, Sage Business Cloud, and QuickBooks, but the team seamlessly navigates these systems to provide accurate, reliable results.<\/p>\n<p>The bookkeeping business now uses Lightyear to automate the accounts payable (AP) and bookkeeping processes for 37 clients, mainly in hospitality and retail. For TCS Guernsey\u2019s bookkeepers, this has eliminated hours of manual data entry and strengthened client relationships through faster, more personalised, and reliable service.<\/p>\n<p>The Never-Ending Statement Nightmare<br \/>Working with hospitality and retail clients results in a high volume of invoices to process. This led to time-consuming, labour-intensive, and manual accounts payable processes. Manual statement reconciliations, in particular, proved cumbersome.<\/p>\n<p>\u201dI used to hate the start of the month ends because everyone would send their statements, and I\u2019d spend 3 days straight reconciling them,\u201d says Millie.<\/p>\n<p>To eliminate these manual challenges and provide a faster service, the team adopted an AP automation solution. They explored several, but none provided the features and flexibility they sought.<\/p>\n<p>\u201cI\u2019d explored other AP automation software like Dext before, but either it was terrible for invoices or the line item data extraction was awful. Then we discovered Lightyear and were impressed with its line item data extraction. Plus, it doesn\u2019t charge per client or user. That\u2019s when we\u2019re like, hang on a minute. That\u2019s the solution,\u201d says Tim Chilestone.<\/p>\n<p>Faster Processes With Greater Client Focus<br \/>Implementing Lightyear saved significant time, reducing manual data entry and allowing focus on clients\u2019 other needs.<\/p>\n<p>Tim shares a common struggle for bookkeeping practices managing hospitality clients: \u201cSometimes we get papers that are all crumpled up, or someone will have spilt a pint of Guinness on them, and then they can\u2019t be read. Smart Extract has definitely helped extract data from such unreadable documents.\u201d<\/p>\n<p>Beyond data extraction, Millie highlights how Lightyear\u2019s automated statement reconciliation helps keep clients\u2019 accounts up to date. \u201cThe automatic statement reconciliation saves us a lot of time. We can instantly see what\u2019s missing and automatically email a request for the missing invoices.\u201d<\/p>\n<p>The TCS Guernsey team highlights that Lightyear not only saves time but also helps generate customised reports for their clients, enabling them to track supplier costs and make informed sourcing decisions.<\/p>\n<p>\u201cOur clients, like pubs and bars, need to track stock price increases to adjust their prices. With Lightyear, we can easily monitor these changes even on 10-page invoices with hundreds of items and inform our clients.\u201d says Millie. Tim adds that the reports can be generated on the same day rather than waiting till month end.<\/p>\n<p>Low Cost, More Value &amp; Greater Returns<br \/>Although the number of TCS Guernsey clients has grown, the team saw essential cost savings with Lightyear, which made it more affordable as they scaled.<\/p>\n<p>\u201cWe have a few clients who shut down for a month over Christmas. But with Lightyear, that costs us nothing because it doesn\u2019t charge us per client or user,\u201d adds Tim.<\/p>\n<p>Turning a 3-Day Task Into a 10-Minute Process<br \/>\u201dNow we barely notice the month-end because it\u2019s so automated. What used to take 3 days now only takes 10 minutes.\u201d<\/p>\n<p>The time saved through Lightyear\u2019s automation allowed the team to focus on training members for more strategic and complex tasks.<\/p>\n<p>\u201dData entry used to take a full day, but with Lightyear, an Accounts Assistant now spends just 3 hours on it. For the rest of the time, we can train them on more complex bookkeeping tasks and dealing with clients.\u201d explains Millie.<\/p>\n<p>When asked about AP automation potentially taking away AP roles, Millie emphasised that: \u201dI don\u2019t think it\u2019s taking away the jobs; it\u2019s just a quicker way of doing things. We still need Account Assistants, and they still have a lot to learn. Automation means that they have more time with the clients.\u201d<\/p>\n<p><b><span data-contrast=\"none\">Meet the <a href=\"https:\/\/divcommanual.com\/acx\/exhibitor-listing\/lightyear\/\">Lightyear<\/a> team on stand 660 at Accountex London, taking place at Excel London on the 14-15 May, 2025.<\/span><\/b><\/p>\n<p><b><span data-contrast=\"none\"><a href=\"https:\/\/eventdata.uk\/Visitor\/AccountexLondon2025.aspx?TrackingCode=ACX423\">You can register for your free ticket here.<\/a><\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:276}\">\u00a0<\/span><\/p>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Founded in 2019, TCS Guernsey supports local businesses with outsourced bookkeeping and payroll services. Understanding that business owners didn\u2019t start their companies to manage paperwork and reconcile accounts, TCS Guernsey removes the stress of bookkeeping and takes on these time-consuming tasks, allowing their clients to focus on growing their business. As one of just a [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":190408,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[11759],"tags":[3124,16706,11610,5981,22004,28026],"dealstore":[],"offerexpiration":[],"class_list":["post-190407","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting","tag-days","tag-guernsey","tag-minutes","tag-reduced","tag-tasks","tag-tcs"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How TCS Guernsey Reduced AP Tasks From 3 Days to 10 Minutes - Som2ny Network<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/fivemor.com\/?p=190407\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How TCS Guernsey Reduced AP Tasks From 3 Days to 10 Minutes - Som2ny Network\" \/>\n<meta property=\"og:description\" content=\"Founded in 2019, TCS Guernsey supports local businesses with outsourced bookkeeping and payroll services. 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