{"id":106192,"date":"2025-02-24T01:43:07","date_gmt":"2025-02-24T01:43:07","guid":{"rendered":"https:\/\/peraltafinancing.com\/business\/internet-business\/11-things-project-managers-can-do-to-make-a-large-scale-project-a-success\/"},"modified":"2025-02-24T01:43:07","modified_gmt":"2025-02-24T01:43:07","slug":"11-things-project-managers-can-do-to-make-a-large-scale-project-a-success","status":"publish","type":"post","link":"https:\/\/fivemor.com\/?p=106192","title":{"rendered":"11 Things Project Managers Can Do To Make A Large-Scale Project A Success\u00a0"},"content":{"rendered":"<p> <br \/>\n<\/p>\n<div>\n<p><span data-contrast=\"none\">In almost everything in life, communication is king. When it comes to agency\/client projects and relationships, that communication takes the form of the Project Manager. They\u2019re the glue that keeps the project together, the one focal point that connects the dots between everyone involved, and the person who can translate internal tech talk to client-friendly language. In short, project managers are key to the success of each and every project.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">However, when that project becomes a mega project, this role takes on even more importance. We experienced this recently on our work with a recent high-profile client. Our team embarked on a journey with them that was so multi-faceted and in depth, that our PM discipline was really put to the test. We did some great things and learned some lessons from mistakes. We\u2019ve taken those learnings forward with us to the next project. We also wanted to share the project management tips that we learned here so you (and your PMs) can set yourself up for success on your next large scale project.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">1)<\/span><\/b><span data-contrast=\"none\">\u00a0\u00a0<\/span><b><span data-contrast=\"none\">DON\u2019T CUT PM CORNERS TO CUT \u201cSTICKER PRICE\u201d SHOCK<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">When it comes to large scale projects, it\u2019s only natural that your sales team or client may be tempted to cut process corners, reduce timelines, or take away buffers to make large budgets or long schedules easier to stomach. However, for projects like these that typically involve multi-vendor and multi-team deliverables, it\u2019s more important than ever to stick rigorously to established processes and set your goal posts firmly. You can always deliver early or under budget if you don\u2019t use your buffer, but if you cut that out up front you\u2019re risking all of your dependencies falling apart as soon as any delay or change order comes around. Under promising and over delivering will never be criticized!<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">2)<\/span><\/b><span data-contrast=\"none\">\u00a0\u00a0<\/span><b><span data-contrast=\"none\">CREATE IRONCLAD SOWS<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">Think of the Scope of Work (your SOW) as your project Bible. Not only will this document help align client and agency expectations upfront (and squash any crossed wires before the rubber meets the road), it will also give you a place to nail down functionality expectations, tech stacks, template counts, and who is responsible for what.<\/span><span data-contrast=\"none\">\u00a0Another insider tip? Try to include the schedule in the SOW if possible, as well as what happens if the client is late on delivering their fully tested APIs. These small adjustments can make a huge impact further down the road if (we should probably say \u201cwhen\u201d) something doesn\u2019t go quite to plan.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">3)<\/span><\/b><span data-contrast=\"none\">\u00a0\u00a0<\/span><b><span data-contrast=\"none\">IDENTIFY THE PROJECTS WITHIN THE PROJECTS<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">Once you\u2019ve got the green light to kick off the \u201cproject\u201d, it\u2019s time to break it down into smaller, bite sized chunks. Large, complicated projects will always look daunting at first. Breaking them down into manageable sections will help get the planning process in motion. It\u2019s the same theory you might use to overcome overwhelm in any aspect of your life, but always keep in mind that the whole is greater than the sum of its parts, and that while you create these \u201cmanageable chunks\u201d they are all still connected and will overlap.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">4)<\/span><\/b><span data-contrast=\"none\">\u00a0\u00a0<\/span><b><span data-contrast=\"none\">TAKE TIME MAPPING DEPENDENCIES<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">This point is a natural progression from number three. On projects where there are so many systems talking to one another, it is important to understand how it all connects. More importantly, it is crucial to understand the interdependencies. This often requires collaboration across teams, endless questions, and multiple rounds before getting right. Only by spending the time up front can a PM properly sequence the workstreams and minimize surprises down the road.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">5)<\/span><\/b><span data-contrast=\"none\">\u00a0\u00a0<\/span><b><span data-contrast=\"none\">START API PLANNING IMMEDIATELY<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">If your project includes APIs and you think you can start these after design, think again. In our experience, API planning needs to start immediately after project kick off. Why? Because your client may need to build APIs from scratch to serve up data as well as informing development on how they work so they can build them into the front end. We recommend making an API plan and schedule at the very beginning, because they can become the very backbone of the tech side of the site.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><span data-contrast=\"none\">6)<\/span><span data-contrast=\"none\"> \u00a0<\/span><b><span data-contrast=\"none\">CONSIDER WORKING IN PARALLEL SPRINTS<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><b><span data-contrast=\"none\">\u00a0<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">With this particular project, we chunked everything into sprints, with 25% of templates in each sprint. It kind of turned into running four projects at the same time.\u00a0<\/span><span data-contrast=\"none\">Think of it as a relay race, but everyone is running at the same time!\u00a0<\/span><span data-contrast=\"none\">Two designers were working on sprint one templates at the same time as two other designers were working on sprint two. Each sprint had a deadline for approval and full delivery of all breakpoints and tech\/functional specs so that they could be started on-time for development (which also happened to be running with separate teams.) The benefit of this? You get to condense your project timeline by increasing the size of your team.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">7)<\/span><\/b><span data-contrast=\"none\">\u00a0\u00a0<\/span><b><span data-contrast=\"none\">STICK TO PROCESS<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">While sticking to process on projects of<\/span><i><span data-contrast=\"none\">\u00a0any<\/span><\/i><span data-contrast=\"none\">\u00a0scale is important, if something needs to be adjusted on the fly on a smaller project, it won\u2019t impact the entire scope, simply because there are fewer dependencies. However, imagine moving five teams\u2019 schedules around to adjust for a missed deadline (versus one or two teams) and you can start to see the compound effect this will have on everyone and every step of the project. That\u2019s why sticking to process on large scale projects isn\u2019t just a nice-to-have, it\u2019s critical to the entire project\u2019s success. While you\u2019re at it, make sure you guard timelines and budget buffers with equal strength, because they are also contenders for derailing the best laid plans\u2026<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">8)<\/span><\/b><span data-contrast=\"none\">\u00a0\u00a0<\/span><b><span data-contrast=\"none\">(OVER) COMMUNICATE WITH ALL TEAMS INVOLVED<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">Actually, that one\u2019s a slightly misleading header, because we don\u2019t think there is such a thing as over-communicating on large scale projects. Communication is the oil that keeps the wheels turning smoothly. We say, over-communicate with all teams involved, all the time. While you\u2019re at it, make sure you have optimal\u00a0<\/span><i><span data-contrast=\"none\">cross-team<\/span><\/i><span data-contrast=\"none\">\u00a0communication. Keep channels of communication open between designers and developers during the UX and UI process for feasibility checks and scope awareness. This extra effort will pay itself forward tenfold.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">9)<\/span><\/b><span data-contrast=\"none\">\u00a0\u00a0<\/span><b><span data-contrast=\"none\">DELIVER WEEKLY PROJECT STATUS REPORTS<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">While this may be something you already have in your project management arsenal, it takes on a new level of importance on mega projects. Plan on delivering a<\/span><span data-contrast=\"none\">\u00a0project status report with a risk register and change request log weekly. Risks are inevitable, and raising them early and repeatedly to everyone will help to avoid them becoming a problem.<\/span><b><span data-contrast=\"none\">\u00a0<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">10)<\/span><\/b><span data-contrast=\"none\"> \u00a0<\/span><b><span data-contrast=\"none\">DEPLOY A TRUSTWORTHY TRACKING SYSTEM<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">With a project of this scale, it\u2019s really important to keep track of your teams, tasks, and time.\u00a0 After some research, we found the best tool for the job to be\u00a0ClickUp. We were able to use\u00a0ClickUp\u00a0to chunk our scopes into quarter project sprints and within those sprints, we broke down specific tasks, subtasks, and subtasks of subtasks. This is necessary because often, you\u2019ll find that there are a series of checklist items that lead up to completing a single line task. Not only was this useful in making sure every \u2018t\u2019 was crossed and each \u2018i\u2019 dotted, but we were able to keep within the hours allotted for each piece, making sure that scope and budget were always met, and that each person involved was well informed with the project as a whole, and the project at each minute detail.\u00a0 While there are other tools out there, we\u2019d recommend checking this one out.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"none\">11)<\/span><\/b><span data-contrast=\"none\"> \u00a0<\/span><b><span data-contrast=\"none\">STAY ON TOP OF YOUR CREATIVE TEAM<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559685&quot;:360,&quot;335559739&quot;:160,&quot;335559740&quot;:253,&quot;335559991&quot;:360}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"none\">And last, but by no means certainly not least, let\u2019s just remind ourselves that we PMs are responsible for sailing the \u201cstay on track\u201d ship. That means we need to keep a check on our creative teams within the realm of the project scope too. The best Creative Directors will always be looking at inspired ways to make a project the best it can be, but it\u2019s important that you keep guardrails up once the SOW has been signed. In other words, <strong>don\u2019t let your Creative Director push you out of scope without a change order!<\/strong><\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:253}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">With all this said, project management, like everything else, is always an evolving discipline over here. We learn from every project and take those learnings into the next one. And while we need to make sure the above project management tips are well taken care of, we also need to make sure we take care of the people involved. Don\u2019t forget that large scale projects can be stressful. So take care of your people, protecting them against scope creep, unnecessary meetings and arbitrary deadlines. Know when to push and when to pull back. And take care of yourself! This is going to be a long journey and one in which you will sometimes feel like all of the pressure is on you. In some ways it is. But remember\u2026 <\/span><i><span data-contrast=\"none\">it\u2019s just a job<\/span><\/i><span data-contrast=\"none\">. Try your best, understand you can\u2019t possibly control everything, and don\u2019t let the pressure get to you.\u00a0<\/span><\/p>\n<p>\u00a0<\/p>\n<p><span data-contrast=\"none\">\u00a0<\/span><\/p>\n<div style=\"width: 490px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"size-medium\" src=\"https:\/\/media.giphy.com\/media\/4kNNAtKDm2HRe\/giphy.gif\" width=\"480\" height=\"480\"\/><\/p>\n<p class=\"wp-caption-text\">Good luck with your large-scale ambitions!<\/p>\n<\/div><\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>In almost everything in life, communication is king. When it comes to agency\/client projects and relationships, that communication takes the form of the Project Manager. They\u2019re the glue that keeps the project together, the one focal point that connects the dots between everyone involved, and the person who can translate internal tech talk to client-friendly [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":106194,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[95],"tags":[48494,28955,11419,5401,16984,48495,48496,11260],"dealstore":[],"offerexpiration":[],"class_list":["post-106192","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-internet-business","tag-large-scale-project","tag-largescale","tag-managers","tag-project","tag-project-management","tag-project-management-best-practices","tag-project-management-tips","tag-success"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>11 Things Project Managers Can Do To Make A Large-Scale Project A Success\u00a0 - Som2ny Network<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/fivemor.com\/?p=106192\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"11 Things Project Managers Can Do To Make A Large-Scale Project A Success\u00a0 - Som2ny Network\" \/>\n<meta property=\"og:description\" content=\"In almost everything in life, communication is king. 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Som2ny Network","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/fivemor.com\/?p=106192","og_locale":"en_US","og_type":"article","og_title":"11 Things Project Managers Can Do To Make A Large-Scale Project A Success\u00a0 - Som2ny Network","og_description":"In almost everything in life, communication is king. When it comes to agency\/client projects and relationships, that communication takes the form of the Project Manager. They\u2019re the glue that keeps the project together, the one focal point that connects the dots between everyone involved, and the person who can translate internal tech talk to client-friendly [&hellip;]","og_url":"https:\/\/fivemor.com\/?p=106192","og_site_name":"Som2ny Network","article_published_time":"2025-02-24T01:43:07+00:00","og_image":[{"width":1665,"height":705,"url":"https:\/\/fivemor.com\/wp-content\/uploads\/2025\/02\/042721-Blog-Heroes_Large-Scale-Projects_1665x705.jpg","type":"image\/jpeg"}],"author":"admin","twitter_card":"summary_large_image","twitter_misc":{"Written by":"admin","Est. reading time":"8 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/fivemor.com\/?p=106192#article","isPartOf":{"@id":"https:\/\/fivemor.com\/?p=106192"},"author":{"name":"admin","@id":"https:\/\/fivemor.com\/#\/schema\/person\/b85e3c3dc0e1daea076524dc8810c371"},"headline":"11 Things Project Managers Can Do To Make A Large-Scale Project A Success\u00a0","datePublished":"2025-02-24T01:43:07+00:00","mainEntityOfPage":{"@id":"https:\/\/fivemor.com\/?p=106192"},"wordCount":1542,"commentCount":0,"publisher":{"@id":"https:\/\/fivemor.com\/#organization"},"image":{"@id":"https:\/\/fivemor.com\/?p=106192#primaryimage"},"thumbnailUrl":"https:\/\/fivemor.com\/wp-content\/uploads\/2025\/02\/042721-Blog-Heroes_Large-Scale-Projects_1665x705.jpg","keywords":["large scale project","LargeScale","Managers","Project","Project Management","project management best practices","project management tips","Success"],"articleSection":["Internet Business"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/fivemor.com\/?p=106192#respond"]}]},{"@type":"WebPage","@id":"https:\/\/fivemor.com\/?p=106192","url":"https:\/\/fivemor.com\/?p=106192","name":"11 Things Project Managers Can Do To Make A Large-Scale Project A Success\u00a0 - 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